Providence St. Joseph Health

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Job Information

Swedish Health Services Administrative Assistant II - Perioperative Administration in Seattle, Washington

Description:

Swedish Medical Center is looking for an Administrative Assistant II ( 1.0 FTE, DAY SHIFT) to work in the Perioperative Administration at Swedish Shared Services located in Seattle, WA.

The Administrative Assistant II position provides a wide range of highly complex and moderate to high volume administrative tasks in support of at least one director of a major organization. Responsibilities include the organization, prioritization and coordination of a moderate to high volume of work including confidential information. Specific duties include exceptional customer service to customers and visitors; creating, typing, editing, and proofreading various department documents; creating and maintaining filing systems; scheduling meetings and arranging travel; entering, extracting, and analyzing data into reports and presentations; coordinating budget preparation; auditing or reconciling financial statements and invoices; and managing workload required to complete organization projects.

In this position you will:

  • Answer multiple telephone lines; prioritize and screen calls

  • Manage visitor/customer flow – resolve conflicts and notify appropriate department employee of emergent and urgent issues and redirect customers as necessary

  • Create, edit, and proofread variety of highly complex correspondence, memos, presentations and public relations materials to high level management, wide organizational distribution, or public distribution

  • Open date stamp, sort, prioritize incoming mail from mailroom, e-mail and fax; redirect mail; answer routine mail inquiries

  • Manage assigned departmental project workloads: make plan/recommendations for project requirements, resources, and deadlines

Qualifications:

Required qualifications for this position include:

  • Graduate of a Business Office program or equivalent educ/experience

  • Three (3) years job related experience including responsible administrative work supporting management in a major organization

Preferred qualifications for this position include:

  • Associate's Degree

  • Health Care experience

About Swedish Shared Services

Swedish is the largest, most comprehensive, nonprofit health provider in the Greater Seattle area. Our expanding network of facilities currently includes three hospital locations in Seattle, a hospital in Edmonds and the new Swedish Issaquah campus. It also consists of Swedish Medical Group’s network of primary care clinics, and affiliations with suburban hospitals and specialty clinics throughout Greater Seattle.

We offer a full comprehensive range of benefits — see our website for details

https://caregiver.ehr.com

Our Mission

Our Mission is to improve the health and well-being of each person we serve.

Our Vision is Health for a Better World.

About Us

Swedish is the largest not-for-profit health care system in the greater Seattle area. It is comprised of five hospital campuses (First Hill, Cherry Hill, Ballard, Edmonds and Issaquah); emergency rooms and specialty center in Redmond (East King County) and the Mill Creek area in Everett; and Swedish Medical Group, a network of more than 128 primary care and specialty care locations throughout the greater Puget Sound area. Swedish employs nearly 13,000 caregivers (all employees), including nearly 1,400 providers. Whether through physician clinics, education, research and innovation or other outreach, we're committed to caring for the people in our region and beyond. Swedish is proud to be an Equal Opportunity Employer Swedish does not discriminate on the basis of race, color, gender, disability, protected veteran, military status, religion, age, creed, national origin, gender identity, sexual orientation, marital status, genetic information, or any other basis prohibited by local, state, or federal law.

Schedule: Full-time

Shift: Day

Job Category: Administrative (Non-Clinical)

Location: Washington-Seattle

Work Locations: First Hill Main Bldg (WA145) 747 Broadway Seattle, 98122

Req ID: 277820

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