Providence St. Joseph Health

Job Information

Providence Health & Services Administrative Assistant - Communications in Seattle, Washington


Providence is calling an Administrative Assistant (Communications, Day Shift, 0.34 FTE) to Providence Mount St. Vincent in Seattle, Washington. We are a community of caregivers delivering every day on our Mission to provide compassionate care that is accessible for all – especially those who are poor and vulnerable.

The schedule is 7:30am-2:30pm on Saturdays and Sundays.

In this position you will:

  • Provide administrative support in day-to-day functions and projects of Communications, Business Office, Operations, and other departments

  • Answer telephones adhering to guidelines of answering calls within four rings,route calls correctly, and take accurate messages when necessary

  • Greet visitors, responding courteously and appropriately to all inquiries

  • Be responsible for in-house mail distribution and preparing all outgoing mail including certified, and overnight mail services

  • Support Staffing Office after regular business hours, following established guidelines for scheduling and communicating with staff

  • Perform general clerical functions such as filing, memos, minutes, report preparation, photocopying and data entry

  • Provide superior customer service to clients, visitors and staff


Required qualifications for this position include:

  • High School diploma or GED equivalent

  • 1 year secretarial experience, preferably in a healthcare setting

Preferred qualifications for this position include:

  • 2 years of secretarial experience, preferably in a healthcare setting

  • Experience working in a receptionist capacity answering a multi-line phone and greeting customers and/or customer service experience

  • Proficiency with MS Office products including Word, Excel and Outlook

About the ministry you will serve.

Providence Mount St. Vincent is a vibrant, elegant and innovative living care community for primarily older adults that celebrates life, living and individual capability. We are West Seattle's largest employer with nearly 500 employees representing more than 27 countries of origin. "The Mount" is home to more than 400 people who need some type of assistance with daily living or are in need of 24-hour care. Programs offered include assisted living apartments, skilled nursing in specially designed neighborhoods, short-stay sub-acute care, an adult day program and the Intergenerational Learning Center for child care of infants and preschool age children.

We offer a full comprehensive range of benefits - see our website for details

Our Mission

As expressions of God’s healing love, witnessed through the ministry of Jesus, we are steadfast in serving all, especially those who are poor and vulnerable.

About Us

Providence Health & Services is a not-for-profit Catholic network of hospitals, care centers, health plans, physicians, clinics, home health care and services guided by a Mission of caring the Sisters of Providence began over 160 years ago. Providence is proud to be an Equal Opportunity Employer. Providence does not discriminate on the basis of race, color, gender, disability, veteran, military status, religion, age, creed, national origin, sexual identity or expression, sexual orientation, marital status, genetic information, or any other basis prohibited by local, state, or federal law.

Schedule: Part-time

Shift: Day

Job Category: Administrative (Clinical)

Location: Washington-Seattle

Req ID: 252321

  • Providence Health & Services
  • St. Joseph Health
  • Covenant Health
  • Facey Medical Foundation
  • hoag
  • Kadlec
  • Swedish
  • Pacific Medical Centers