Providence St. Joseph Health

Job Information

St. Joseph Health / Covenant Health Senior Executive Assistant in Santa Rosa, California

We are looking for a Senior Executive Assistant with the Administration Area at Santa Rosa Memorial Hospital.

Location: Santa Rosa, CA

Schedule: Full Time - 80 biweekly hours

Shift: 8-hour Days

Job Summary:

Works at a high level of confidentiality and provides a broad range of administrative support to the Ministry chief executive and the Santa Rosa Memorial Hospital Board of Trustees. Exercises independent judgment and discretion, makes administrative decisions and acts based on the knowledge and scope of the position, organization and its policies and procedures and personnel. Performs work under minimal supervision.

Essential Functions:

  • Efficiently and pleasantly deals with unusual situations; maintains ability to exercise good judgement; demonstrates professionalism and continued personal growth.

  • Provides administrative and clerical support including handling telephone calls, coordinating conference calls, maintaining filing system, distributing mail, coordinating travel arrangement and ordering departmental supplies.

  • Maintains appointment calendar, coordinates meetings and prepares appropriate materials.

  • Serves as liaison with Providence St. Joseph Health System for administrative functions.

  • Coordinates events and projects for the Ministry chief executive officer.

  • Coordinates functions of the Board of Trustees, including scheduling, agenda preparation and distribution, minutes, nomination process, annual evaluation.

  • Provides excellent customer service, including positive interactions and interpersonal relations with co-workers and other customers.

  • Performs cost-containment activities.


  • Ability to handle a variety of tasks and responsibilities at any given time and be flexible to changes brought about by refocused priorities

  • Excellent organizational skills, interpersonal skills, written and oral communication skills, and problem-solving skills

  • Ability to work in a face paced environment

  • Ability to prioritize and organize projects effectively to ensure smooth flow of activity

  • Knowledge of Windows based software applications

  • Knowledge of organizational policies, procedures and systems

  • Experience working with high degree of confidential material

Position Requirements:


  • High school graduate or certified equivalent


  • Five (5) years experience in an executive admin capacity

  • Experience in executive level office environment

Preferred Position Qualifications:


  • College degree

The people of St. Joseph Health have worked for 53 years to improve health and quality of life in California's North Bay region, starting in Sonoma County, where the Sisters of St. Joseph of Orange opened the doors of Santa Rosa Memorial Hospital in 1950. Today, we continue the mission begun by the Sisters and continued through the St. Joseph Health Ministry of extending the healing ministry of Jesus to those we serve through an integrated spectrum of primary, urgent, acute, outpatient, palliative care and regional referral services. Sonoma County entities aligned with St. Joseph Health include the 278-bed Santa Rosa Memorial Hospital, the region's only Level II trauma center, as well as the 80-bed Petaluma Valley Hospital. Our services also encompass three Urgent Care centers, Hospice of Petaluma, Memorial Hospice and North County Hospice, the Annadel Medical Group, as well as the St. Joseph Home Care Network. We act as a regional referral hub for outlying hospitals, while also providing outpatient behavioral health care, education to promote health and prevent chronic disease, rehabilitation, oral health care, community benefit programs, and more, all fostering health and quality of life throughout the area.St. Joseph Health provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, St. Joseph Health complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training..Positions specified as “on call/per diem” refers to employment consisting of shifts scheduled on as “as needed basis” to fill in for staff vacancies.

Company: Sonoma County Entities

Category: Administrative ( Non-clinical)