Providence St. Joseph Health

Job Information

St. Joseph Health / Covenant Health Hospitalist Coordinator in Santa Rosa, California

We are looking for a Hospitalist Coordinator with the SRMH Hospitalists at St. Joseph Heritage Healthcare.

Location: Santa Rosa, CA

Schedule: On Call / Per Diem

Shift: 8-hour Days

Job Summary:

The SJHMG Regional Hospital based operations Coordinator provides administrative and clerical support for the Northern California region of Providence St. Joseph Health System Regional Float Pool, Hospitalist Department provider Program. This position is primarily responsible for the creation, maintenance, distribution and coordination of all Float Pool provider schedules. Directly managing 25 FTEs in the float pool and indirectly coordinating 100 FTEs throughout the 5 hospitals. Coordinates the completion of all of the relevant paperwork necessary for regional Float Pool provider credentialing; licensing and billing with 5 hospitals and 3 separate medical groups teams, using effective and clear communication over a broad geographic region. Observes confidentiality when completing assigned tasks

Essential Functions:

  • Creates, maintains, and distributes provider schedules for All SJHMG Float Pool Hospitalist providers based on approved staffing model. Maintains schedules in AMION scheduling software.

  • Calls and schedules physicians for replacement of leaves of absences, PTO, CME and other emergency openings for the Hospitalists.

  • Serves as point of contact to source and screen Float Pool physicians, availability and schedule. Coordinates selection process. Coordinates closely with individual hospital/group managers for 5 Hospitals and 3 Medical Groups to resolve scheduling conflicts and other scheduling issues. Works with PSJH locum tenens management group as needed.

  • Provides appropriate documentation to Medical Staff Services (MSS) needed to obtain DEA, state licensing, certificate of insurance, privilege renewals by obtaining and providing supporting documentation.

  • Work with Regional Provider Relations Coordinator as needed to ensure a smooth provider onboarding. Coordinate and track all components of provider onboarding including but not limited to:

  • Assisting as needed to obtain all necessary paperwork from the provider for Heritage Credentialing and introducing them to Hospital Credentialing for all 5 Northern California Hospitals

  • Be secondary contact to inform physicians of benefits enrollment, obtain new hire documentation and liability insurance coverage.

  • Coordinates & schedules orientation meetings for permanent providers.

  • Solicits evaluations with group input and submits to MSS and Regional Medical Director.

  • Continue onboard process for the initial 6 months of hire/orientation at all Regional Float Pool locations.

  • Completes review process for schedule (assignments, shifts worked, and travel expenses with invoices to ensure accurate billing. Assist in billing invoice disputes and verifications for Regional Float Pool providers.

  • Compiles reports as requested (e.g. statistics, tracking reports).

  • Maintains accurate SJHMG Regional Float Pool Hospitalist providers phone listing, distribute to all necessary departments.

  • Works with billing team to ensure billing is timely, correct and accurate.


  • Excel and word application knowledge

  • Medical terminology preferred.

  • Demonstrates excellent verbal and written communication skills.

  • Strong customer service orientation.

  • Strong computer and data entry skills.

Position Requirements:


  • H.S. Diploma or GED


  • Two (2) years Hospital or physician office experience


  • Valid California driver’s license

Preferred Position Qualifications:


  • Associate's Degree

Mission Heritage Medical Group is one of California's most respected medical groups. With over 3,000 employees and 75 locations throughout California, including, Northern California, Orange County, High Desert and Los Angeles County, Mission Heritage Medical Group has been continually recognized as a leader in quality, customer service and information technology. This kind of success is the result of team work, a commitment to excellence and a strong adherence to the organization's mission, vision and values.Mission Heritage Medical Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, Mission Heritage Medical Group complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

Company: Heritage Healthcare

Category: Nursing - Other

Req ID: R326626