Providence St. Joseph Health

Job Information

St. Joseph Health / Covenant Health Admin Coord I - Physical Therapy and Rehab Clinic in Santa Rosa, California

We are looking for an Administrative Coordinator I for the Physical Therapy and Rehab Clinic Department at Santa Rosa Memorial Hospital.

Apply Today! Applicants that meet qualifications will receive a text with some additional questions from our Modern Hire system.

Location: Santa Rosa, CA

Work Schedule: On call/Per diem

Shift: 8 hour, Days

Job Summary:

The Administrative Coordinator provides secretarial support, outpatient admission and insurance verification, data gathering, statistical reports, typing, tracking of supplies and rental equipment, and monitoring of billing, productivity, and medical records to the Acute and SubAcute Units.

Essential Functions:

  • Responsible for patient scheduling and coordination with appropriate personnel, accurately and thoroughly.

  • Responsible for receiving therapy referrals and the coordination of the components for admission (i.e., obtain old chart or records, insurance verification, treatment authorization, etc.).

  • Records and documents timely and appropriate entries on the authorization/communication form.

  • Responsible for or assists with the daily and monthly billing operations according to specific site needs.

  • Assists Supervisor/Manager in preparing or completing mandatory reports, as needed.

  • Assists in requisition of office supplies and inventory monitoring and maintenance.

  • Responsible for distribution according to site needs.

  • Responsible for all reception and clerical needs.

  • Notifies immediate supervisor and other department personnel as needed of insurance/payor policy changes or other associated front office functions or changes.

  • Assists Manager/Supervisor in administrative duties as assigned.

  • Assists therapists in monitoring prescriptions, insurance coverage and any other related paperwork.

Skills :

  • Interpersonal skills.

  • Communication skills (written and verbal).

  • Organizational skills.

  • Skilled in critical thinking, problem solving, gaining new knowledge and abilities.

  • Computer literate, skilled in word processing and data entry.

  • Adequate writing skills.

Minimum Position Qualifications:

Education : H.S. Diploma or GED or equivalent educ/experience

Experience : Front office experience in a medical setting.

Providence St. Joseph Health (Providence) has worked for decades to improve health and quality of life in California's North Bay region, starting in Sonoma County, where the Sisters of St. Joseph of Orange opened the doors of Santa Rosa Memorial Hospital in 1950. Today, we continue the mission begun by the Sisters to those we serve through an integrated spectrum of primary, urgent, acute, outpatient, palliative care and regional referral services. Sonoma County facilities aligned with Providence include the 278-bed Santa Rosa Memorial Hospital, the region's only Level II trauma center. In addition, the 80-bed Petaluma Valley Hospital and 43-bed Healdsburg Hospital are secular (non-religious) affiliates of Providence. Our services also encompass three Urgent Care centers, Hospice of Petaluma, Memorial Hospice and North County Hospice, the Annadel Medical Group doing business as St. Joseph Health Medical Group, as well as the St. Joseph Home Care Network (post-acute care services). We act as a regional referral hub for outlying hospitals, while also providing outpatient behavioral health care, education to promote health and prevent chronic disease, rehabilitation, oral health care, community benefit programs, and more, all fostering health and quality of life throughout the area.

Providence provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, Providence complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

Positions specified as "on call/per diem" refers to employment consisting of shifts scheduled on as "as needed basis" to fill in for staff vacancies.

Company: Sonoma County Entities

Category: Billing/ Insurance

Req ID: R331340