Providence St. Joseph Health

Job Information

Providence Health & Services Financial Analyst in Santa Monica, California


Providence is calling a Financial Analyst (Full Time/Day Shift) to Providence John Wayne Cancer Institute in Santa Monica, CA.

We are seeking a Financial Analyst who will perform various post award financial functions to ensure adherence to federal, state and Providence policies and procedures. The person holding this position must have very strong analytical abilities, demonstrated knowledge of generally accepted accounting principles and familiarity with contract language.

The Financial Analyst must be able to communicate complex information (mostly financial, legal, and regulatory) to a diverse group of stakeholders, both verbally and in writing. The Analyst should have the ability to understand long-term goals and decipher financial implications of programmatic models, and the ability to frame results of financial and policy analysis in a clear and concise manner. S/he must possess diplomacy, confidentiality, and strong relationship building skills. S/he must have excellent planning, analytical and problem solving skills and the ability to work in a fast-moving environment.

Financial Analyst works collaboratively and cooperatively with the entire Finance Research team which includes the Chief Financial Officer, Director of Research Finance, Financial Analysts, Senior Financial analyst. He/she will also work closely with the Regional Director of Clinical Research, the Regional Research Manager, Clinical Research staff, physician-investigators, and external research sponsors.

In this position you will:

  • Be required to learn all financial aspects of clinical trial agreements under her/his purview to ensure compliance with the various sponsors

  • Work closely with the Clinical Research staff to ensure finance receives all necessary information on a regular basis to be able to monthly invoice all sponsors according to the negotiated budgets

  • Be responsible for timely clinical trial account invoicing to sponsors matching protocol driven procedures with patient accruals to ensure timely and appropriate invoicing and reimbursement

  • Be responsible for timely reviewing the electronic billing system (EPIC) related to the assigned clinical studies to be able to appropriately segregate charges accordingly to the Medicare Coverage Analysis

  • Ensure timely payment of internal and external invoices.

  • Work closely with the Director of Research to ensure timely deposit, correct allocation, reconciliation and distribution of revenue

  • Maintained on accurate detail account receivable report to be able to present to the regional management team (e.g. CFO, Principal Investigators, etc.)

  • Perform monthly research account reconciliations and other reconciliations as required, in collaboration with other Financial Analyst and Senior Financial Analyst. Ensure that sponsored research accounts are accurately and properly managed in accordance with Providence policies and procedures

  • Develop variance reports to identify financial compliance risk areas Plan/develop standard guidelines on post-audit exception reporting and documentation. Perform post audit review of sponsored research transactions, locating backup documentation, assessing and communicating with the Director of Research Finance, Providence Los Angel Research Center, and applicable Principal Investigators to resolve discrepancies

  • Assist Director of Research Finance in preparing monthly activity reports, and attend monthly Finance meetings with the Finance and Clinical Teams to review financials.

  • Demonstrate responsibility and accountability for own professional practice in regard to:

  • Attendance, punctuality and patient confidentiality

  • Positive public relation image and working relationships

  • Obtain necessary knowledge and skill needed to maintain competence and certifications

  • Complete all mandatory requirements, including annual safety programs and annual physical

  • Participate in the development and attainment of team and research department goals including:

  • Attend and participate in division meetings

  • Volunteer or accept assignments for projects

  • Mission, vision and team ground rules

  • Perform other job related duties as required


Required qualifications for this position include:

  • Bachelor’s degree in a business related discipline (e.g., business Administration, healthcare administration, finance, accounting, etc.)

  • Actively supports and incorporates the mission and core values into daily activities. Treats all others with respect and demonstrates excellence, justice and compassion in daily work and relationships with others

  • Excellent English verbal and written communication skills required

  • Ability to manage relationships with multiple Principal Investigators and all research staff

  • Knowledge of the accounting and reporting for Federal and commercial grants, including all pertinent governmental regulations.

  • Possesses the ability to read and interpret Federal and commercial grant contracts to ensure proper and accurate accounting treatment

  • Possess the ability to effectively communicate fiscal information to principal investigators, management, administration, and other large groups

  • Ability to write reports, business correspondence and procedure manuals

  • Ability to work independently with little or no supervision.

  • Ability to handle multiple tasks and appropriately prioritize

  • Ability to maintain confidentiality of all information related to patients, medical staff, and employees and as appropriate, other information in accordance to Providence Health & Services policy

  • Ability to define problems, collect data, establish facts, and draw valid conclusions; ability to interpret an extensive variety of technical instructions and deal with abstract as well as concrete variables

  • Demonstrate knowledge and proficiency in U.S. Generally Accepted Accounting Principles (GAAP), as well as Federal Grant regulations

  • Extensive experience with computer spreadsheets and word processing (Excel, Access, pivot tables, etc.)

Preferred qualifications for this position include:

  • Experience working in healthcare environment

  • Working knowledge of applicable federal (A-21, A-110, A-133) and State of California regulations

  • One (1) year work experience with Federal Grants and Post Award Administration

  • Familiarity with large computer systems (accounting, patient billing and clinical trial management systems). Experience with Lawson, EPIC and Velos

About the hospital you will serve:

The John Wayne Cancer Institute at Providence Saint John’s Health Center is a cancer research institute dedicated to the understanding and curing of cancer in order to eliminate patient suffering worldwide. The Institute's mission is accomplished by conducting innovative research focused on biological mechanisms to provide new understandings of the cause, diagnosis, control, and cure of cancer; training the next generation of surgical scientists who study and treat cancer; and researching unique experimental treatment services to rapidly develop and test new forms of diagnosis and therapy in order to improve the quality of life and expected survival of those afflicted with cancer.

We offer a full comprehensive range of benefits - see our website for details

Our Mission

As expressions of God’s healing love, witnessed through the ministry of Jesus, we are steadfast in serving all, especially those who are poor and vulnerable.

About Us

Providence Health & Services is a not-for-profit Catholic network of hospitals, care centers, health plans, physicians, clinics, home health care and services guided by a Mission of caring the Sisters of Providence began over 160 years ago. Providence is proud to be an Equal Opportunity Employer. Providence does not discriminate on the basis of race, color, gender, disability, veteran, military status, religion, age, creed, national origin, sexual identity or expression, sexual orientation, marital status, genetic information, or any other basis prohibited by local, state, or federal law.

Schedule: Full-time

Shift: Day

Job Category: Finance

Location: California-Santa Monica

Req ID: 249187

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