Providence St. Joseph Health

Job Information

Providence Regional Staffing/Payroll Specialist *Days* in Portland, Oregon


Providence is calling a Regional Staffing / Payroll Specialist to the Regional Nurse Staffing Resource team (0.9 FTE, Days) at Providence Office Park in Portland, OR. This position will work 12-hour Day shifts and weekend rotations are included. Hours are 7:30am – 8pm.

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We are seeking a Regional Clinical Resource Specialist - Regl Nurse Staffing Resource who will process payroll/time data in accordance with labor contracts to partner with systems payroll to produce complete and accurate payroll checks for the staff supported by this service. Other responsibilities include: all payroll close activities. Supports the Operations Coordinator and Operations Manager of the Regional Clinical Resources Department for various assigned responsibilities. Provide a variety of staffing functions and services for the Department of Nursing. In addition to the staffing and timekeeping responsibilities, this position will act as a resource for questions related to Kronos functionality which will promote standardization of best practices throughout the region. Provide follow-up and support to customer needs. This position requires attention to detail in all work.

In this position you will have the following responsibilities:

  • Process Kronos system data daily (this includes exception forms, Intermittent Leave Of Absence, historical edits for both Providence employees and agency staff) and complete payroll closure bi-weekly in an accurate and timely manner

  • Review payroll computerized edit reports (genies) and makes adjustments to ensure the accuracy of each employee's time

  • Investigate, analyze, and alert System Payroll to correct paycheck and payroll accounting related problems

  • Answer employee and management questions related to Staffing, Scheduling, Kronos and timekeeping in a pleasant and efficient manner

  • Communicate with Nursing Managers or Nursing Staff regarding schedule/time card discrepancies or other issues

  • Maintain the confidentiality of all staffing/employee information

  • Answer the phone promptly and deals with issues and problems in a timely manner

  • Assist our Providence caregivers to be successful in managing the self-edit timecard process

  • Recognize and respond immediately and appropriate to constant change in unit patient census, acuity and demands for staffing needs

  • Develop a thorough knowledge of policies and procedures as well as facility specific contractual agreements that impact our caregivers for Scheduling/Staffing, Time/Attendance

  • Adjust timecards and schedules in accordance with these agreements

  • Work with the Charge RN/designee to determine the shift staffing plan following all facility and departmental requirement.


Required qualifications for this position includes:

  • High School diploma or equivalent combination of education and experience.

  • 3 years Nursing, other hospital experience, or staffing/scheduling experience.

  • 1 year Kronos experience in last five years.

  • 6 months of Kronos experience in the last 12 months.

  • 1 year staffing/scheduling experience within Kronos in last five years.

  • 6 months of staffing/scheduling experience within Kronos in the last 12 months.

  • Kronos time/attendance, scheduling/staffing experience.

Preferred qualifications for this position includes:

  • 1 year timekeeping/payroll experience within Kronos in last five years.

  • 6 months of timekeeping/payroll experience within Kronos in the last 12 months.

  • Knowledge of Microsoft Excel, Microsoft Word, and Power Point.

About the department you will serve.

Providence Shared Services provides a variety of functional and system support services for our Providence family of organizations across Alaska, California, Montana, New Mexico, Oregon, Texas and Washington. We are focused on supporting our Mission by delivering a robust foundation of services and sharing of specialized expertise

We offer comprehensive, best-in-class benefits to our caregivers. For more information, visit

Our Mission

As expressions of God’s healing love, witnessed through the ministry of Jesus, we are steadfast in serving all, especially those who are poor and vulnerable.

About Us

Providence is a comprehensive not-for-profit network of hospitals, care centers, health plans, physicians, clinics, home health care and services continuing a more than 100-year tradition of serving the poor and vulnerable. Providence is proud to be an Equal Opportunity Employer. Providence does not discriminate on the basis of race, color, gender, disability, veteran, military status, religion, age, creed, national origin, sexual identity or expression, sexual orientation, marital status, genetic information, or any other basis prohibited by local, state, or federal law.

Schedule: Full-time

Shift: Day

Job Category: Coordinator

Location: Oregon-Portland

Req ID: 285139