Providence St. Joseph Health

Job Information

Providence Program Coordinator Hospitalists in Portland, Oregon


Providence is calling a Program Coordinator Hospitalists - Hospitalists West (1.0 FTE, Days) to Providence St. Vincent in Portland, OR

We are seeking a Program Coordinator Hospitalists - Hospitalists West that will

provide ongoing leadership and operational support activities for the Hospitalist Programs. Collaborate with local medical directors as dyad partners

In this position you will have the following responsibilities:

  • Support local Medical Directors with administrative responsibilities

  • Manage and assures physician schedule - including time off requests, LOA's and locums as needed

  • Maintain time cards and shift tracker

  • Provide support to medical directors with physician evaluation collecting data as needed and completing documents as needed

  • Actively facilitate hospitalists billing process and reviews bills as needed

  • Communicate with Hospitalist Coder and billing department to correct any error in billing or workflow

  • Perform 'Daily Divvy' of patients to hospitalists teams

  • Coordinate new hospitalists on-boarding - including scheduling of training and orientation, confirm appropriate access for each physician

  • Overall responsibility of departmental statistical reports: production, revenue, including admission / census reports, staffing data, cross cover call data, surge data, (pending reports in development from EPIC) - Supports local Medical Director with analysis of data reports

  • Assist the Senior Ops Manager and Medical Directors develop and maintain agreements for new primary care providers or groups utilizing the hospitalist service

  • Attend departmental and team meetings as required. Assists in scheduling, preparation of agendas and other meeting materials, write and distribute minutes

  • Work with local Medical Directors to provide individual quality projects to support the needs of the program and hospital

  • Process invoices and check requests

  • Monitor CME funds

  • Maintain departmental share-point site

  • Overall responsibility to assure appropriate inventory and ordering of office supplies

  • Ensure participation and compliance in all PMG and PHS programs


Required qualifications for this position include:

  • Bachelor's Degree in Business and/or Healthcare related -OR- three (3) years of experience

Preferred qualifications for this position includes:

  • Physician practice management or hospital medicine based experience

  • Coding and physician billing

About Providence in Oregon

As the largest healthcare system and largest private employer in Oregon, Providence offers exceptional work environments and unparalleled career opportunities.

The Providence Experience begins each time our patients or their families have an encounter with a Providence team member and continues throughout their visit or stay. Whether you provide direct or indirect patient care, we want our patients to feel that they are in a welcoming place where they can be comfortable and free from anxiety. Our employees create the Providence Experience through simple, caring behaviors such as acknowledging and welcoming each visitor, introducing ourselves and Providence, addressing people by name, providing the duration of estimated wait times and updating frequently if timelines change, explaining situations in a way that puts patients at ease, carefully listening to their concerns, and always thanking people for trusting Providence for their healthcare needs. At Providence, our quality vision is simple,

"Providence will provide the best care and service to every person, every time."

Providence is consistently ranked among the top 100 companies to work for in Oregon. It is also home to two of our award-winning Magnet medical centers. Providence hospitals and clinics are located in numerous areas, ranging from the Columbia Gorge to the wine country to sunny southern Oregon to charming coastal communities to the urban setting of Portland. If you want a vibrant lifestyle while working with a team highly committed to the art of healing, choose from our many options in Oregon.

For information on our comprehensive range of benefits, visit:

Our Mission

As expressions of God’s healing love, witnessed through the ministry of Jesus, we are steadfast in serving all, especially those who are poor and vulnerable.

About Us

Providence is a comprehensive not-for-profit network of hospitals, care centers, health plans, physicians, clinics, home health care and services continuing a more than 100-year tradition of serving the poor and vulnerable. Providence is proud to be an Equal Opportunity Employer. Providence does not discriminate on the basis of race, color, gender, disability, veteran, military status, religion, age, creed, national origin, sexual identity or expression, sexual orientation, marital status, genetic information, or any other basis prohibited by local, state, or federal law.

Schedule: Full-time

Shift: Day

Job Category: Project & Program Coordination (Non-Clinical)

Location: Oregon-Portland

Req ID: 278346