Providence St. Joseph Health

Job Information

Providence Health & Services Surgery Scheduling Coordinator in Medford, Oregon


Providence is calling a Surgery Scheduling Coordinator to its Surgery team at Providence Medford Medical Center in Medford, Oregon. This is a full-time, day shift position offering a 40 hour work week. The schedule offered is Monday-Friday from 8:30am-5pm. Applicants with 1 or more years of scheduling experience in an office environment are encouraged to apply.

Apply today! Applicants that meet qualifications will receive a text message with some additional questions from our Modern Hire System.

We are seeking a Surgery Scheduling Coordinator - Surgical Services who will be responsible for the surgery schedule, and compile, maintain and distribute Surgery Department records. Assist in the control and maintenance of office supplies and equipment. Assumes the duties of Surgery Desk Clerk, Billing Specialist, and Timekeeper, as needed. Develop and maintain the staffing schedules and call schedule, including the input of approved time off. Maintain and update departmental forms. Create and maintain a tracking system for equipment orders and broken/lost items

In this position you will have the following responsibilities:

  • Prepare and distribute surgery and pre-op clinic schedules according to current policy

  • Communicate with doctor’s offices, anesthesia office, and physician assistants to schedule surgeries, including any special needs.

  • Schedule pre-anesthesia clinic appointments with doctor’s offices.

  • Schedule OB epidural appointments for anesthesia.

  • Assist in control and maintenance of office supplies and equipment

  • Flexibility and Initiative.

  • Demonstrates flexibility by:

  • Adapting to on-going change in the hospital and on the surgical unit.

  • Assuming duties of the Surgery Desk Clerk as needed.

  • Accepting unexpected assignment changes

  • Altering work schedules to meet organizational needs

  • Demonstrates initiative by:

  • Accountability for his/her actions.

  • Willingness to share appropriate information with team members.

  • Reviews and updates the daily staffing sheet each morning.

  • Communicates with supervisors concerning staffing needs

  • Documents all schedule changes; i.e., illness, WI, PP, IC and personal trades, in the scheduling book.

  • Accurately transcribes all staffing changes from the previous 24-hours into the schedule book.

  • Maintains Staffing Coordinator’s communication book.

  • Under the direction of charge nurses, completes the scheduling of staff for the following 24-hours, utilizing recognized strengths and weaknesses of staff.

  • Supports nursing office activities.

  • Promptly answers the telephone, and correctly screens and routes calls, or takes messages and routes them to the appropriate person.

  • Displays resourcefulness in completing daily tasks and special projects, and manages time efficiently.

  • Attends department meetings.


Required qualifications for this position includes:

  • Hospital experience

  • Microcomputer experience.

  • One (1) year general office experience.

Preferred qualification for this position include:

  • HS diploma or equivalent combination of education and experience

  • Surgery experience

  • Hospital experience

  • 1 year general office experience

  • 1 year or more of scheduling experience in an office environment

About Providence in Oregon

As the largest healthcare system and largest private employer in Oregon, Providence offers exceptional work environments and unparalleled career opportunities.

The Providence Experience begins each time our patients or their families have an encounter with a Providence team member and continues throughout their visit or stay. Whether you provide direct or indirect patient care, we want our patients to feel that they are in a welcoming place where they can be comfortable and free from anxiety. Our employees create the Providence Experience through simple, caring behaviors such as acknowledging and welcoming each visitor, introducing ourselves and Providence, addressing people by name, providing the duration of estimated wait times and updating frequently if timelines change, explaining situations in a way that puts patients at ease, carefully listening to their concerns, and always thanking people for trusting Providence for their healthcare needs. At Providence, our quality vision is simple,

"Providence will provide the best care and service to every person, every time."

Providence is consistently ranked among the top 100 companies to work for in Oregon. It is also home to two of our award-winning Magnet medical centers. Providence hospitals and clinics are located in numerous areas, ranging from the Columbia Gorge to the wine country to sunny southern Oregon to charming coastal communities to the urban setting of Portland. If you want a vibrant lifestyle while working with a team highly committed to the art of healing, choose from our many options in Oregon.

For information on our comprehensive range of benefits, visit:

Our Mission

As expressions of God’s healing love, witnessed through the ministry of Jesus, we are steadfast in serving all, especially those who are poor and vulnerable.

About Us

Providence is a comprehensive not-for-profit network of hospitals, care centers, health plans, physicians, clinics, home health care and services continuing a more than 100-year tradition of serving the poor and vulnerable. Providence is proud to be an Equal Opportunity Employer. Providence does not discriminate on the basis of race, color, gender, disability, veteran, military status, religion, age, creed, national origin, sexual identity or expression, sexual orientation, marital status, genetic information, or any other basis prohibited by local, state, or federal law.

Schedule: Full-time

Shift: Day

Job Category: Patient Services

Location: Oregon-Medford

Req ID: 293549