Providence St. Joseph Health

Job Information

Providence Senior Perioperative Scheduling Coordinator in Burbank, California


APPLY TODAY! Applicants that meet qualifications will receive a text with additional questions from our Modern Hire Virtual Interviewing System.

Providence is calling a Senior Perioperative Scheduling Coordinator (Full-Time/Variable Shift) to Providence Saint Joseph Medical Center in Burbank, CA.

We are seeking a Senior Perioperative Scheduling Coordinator who will be responsible for procedural scheduling and patient flow requirements. Coordinates time, resources, patient, physician, staff, and facility needs. Fosters positive relationships with Admitting, ancillary staff, and physicians' offices. Evaluates the performance and effectiveness of surgery scheduling. Participates in the daily activities of the department as an active team member.

In this position you will:

  • Coordinate all anesthesia scheduling, requests and assignments house-wide.

  • Coordinate all physician block time requests and changes with the Director and the Chief of Surgery.

  • Maintain block schedules in the OR computer system.

  • Maintain knowledge of scheduling structure and requirements for all ancillaries. Assists supervisor in organizing and coordinating scheduling protocols and procedures.

  • Schedule appointments for ancillary services in accordance with scheduling procedures.

  • Arrange, prioritizes, and ensures that all scheduling department daily functions are completed in a timely and accurate manner.

  • Oversee the work of Perioperative Scheduling Coordinators in the scheduling office.

  • Perform administrative duties related to procedures such as scheduling, documentation, logs, and follow up.

  • Prioritizeswork and provides prompt and efficient service.

  • Obtain and input into computer all pertinent demographic, insurance, and authorization data on patients.

  • Keep patient records current.

  • Perform basic office functions (i.e., photocopies and files information; answers the telephone, takes messages, and directs calls; and resolves customer-related problems as appropriate.). Handles multiple telephone calls in a timely and professional manner.

  • Maintain a safe, comfortable and therapeutic environment for patients/families/staff in accordance with hospital standards.

  • Maintain effective and timely communication with staff and communicates with ancillary services when scheduling cases.

  • Display positive and professional demeanor when communicating with patients, office staff, and co-workers throughout the Medical Center.

  • Perform a variety of duties (archiving, completing usage, etc.).

  • Assist with care and maintenance of department equipment and supplies.

  • Maintain department records, reports, and files as required.

  • Participate in educational programs and in service meetings.

  • Attend meetings as required.

  • Participate in unit/hospital quality improvement activities.


Required qualifications for this position include:

  • Four (4) or more years Operating room scheduling office experience or medical office experience interfacing with patients, families, and medical office staff.

  • Required Clerical Skills; Computer skills (i.e., Windows, Orbit/ESI), Good typing skills.

  • Knowledge of medical terminology.

  • Administrative Skill: Excellent communication and telephone skills, detail-oriented.

Preferred qualifications for this position include:

  • PSJMC patient scheduling experience.

About the hospital you will serve.

Providence Saint Joseph Medical Center in Burbank, CA, is a 414 bed acute care facility, known for its state-of-the-art technology and high quality, compassionate care, has provided the full range of diagnostic, treatment, care and support services for the San Fernando Valley communities for close to 70 years. Many of our specialized services are provided within our Heart and Vascular Institute, one of Los Angeles County's first STEMI designated receiving centers of heart attack victims; our Hycy and Howard Hill Neuroscience Institute, awarded the Gold Seal of Approval from The Joint Commission for a Primary Stroke Center, and the Gold Plus Achievement Award from the American Stroke Association (2010); our Women's Pavilion, and our newly opened the Roy and Patricia Disney Family Cancer Center, a comprehensive, state-of-the-art, patient-centered, treatment facility. Our cancer center includes some of the most advanced technology in radiation oncology, highly advanced medical and surgical oncology, excellent clinical outcomes and research, and all patient support services are housed in the same building. Providence Saint Joseph Medical Center has an exceptional orthopedic program recognized for its excellent outcomes and clinical expertise. And Providence Saint Joseph's Bariatric Program, a leader and resource for those dealing with obesity in Southern California, received a Five-Star Rating for Bariatric Surgery, and Bariatric Surgery Center of Excellence designation from HealthGrades.

For information on our comprehensive range of benefits, visit:

Our Mission

As expressions of God’s healing love, witnessed through the ministry of Jesus, we are steadfast in serving all, especially those who are poor and vulnerable.

About Us

Providence is a comprehensive not-for-profit network of hospitals, care centers, health plans, physicians, clinics, home health care and services continuing a more than 100-year tradition of serving the poor and vulnerable. Providence is proud to be an Equal Opportunity Employer. Providence does not discriminate on the basis of race, color, gender, disability, veteran, military status, religion, age, creed, national origin, sexual identity or expression, sexual orientation, marital status, genetic information, or any other basis prohibited by local, state, or federal law.

Schedule: Full-time

Shift: Variable

Job Category: Medical Assistant

Location: California-Burbank

Req ID: 280855